Director of Administration and Finance

Description:

Rwanda Chamber of Tourism (RCOT) is an umbrella organization that is dedicated to promoting and representing the interests of the Rwandan Tourism and Hospitality business community. Established in 2006, with a mandate of enhancing business opportunities through effective lobbying and advocacy for the tourism and hospitality industry in Rwanda.

Explore our journey, vision, and mission to elevate Rwanda’s tourism sector.

Position: Director of Administration and Finance

Report to: Director General

Location: Kigali – Rwanda

Main responsibilities:

The DAF will be responsible for providing effective and efficient financial and administrative services. 

The DAF will be responsible for leading the development and execution of the RCoT’s/Associations long term financial strategy with a view to creating value for money. The DAF’s leadership role also entails being ultimately responsible for all day-to-day financial and administration management decisions and for implementing the RCoT’s/Associations long and short term financial plans. 

In general, the DAF will be responsible for;

1. Manages financial transactions and financial planning for the RCoT
2. Monitor RCoT budget and financial expenditures and their conformity to the work-plan; process direct payments and advance requests and prepare budget revisions. 
3. Liaise with DG on financial and administrative matters and ensure that all administrative and financial transactions are properly carried out according to the requirements of PSF. 
4. Produce financial reports, communicate with the DG and RCoT on the financial issues. 
5. Be responsible for day-to-day office correspondence, information sharing and filing to ensure that appropriate follow-up actions are taken. 
6. Assist in preparing evaluation reports, annual project reports, and update projects files. 
7. Collect and analyzes data, prepare and update briefs, records and other documents on finance. 
8. Liaise with RCoT counterparts on day-to-day implementation of RCoT activities. 
9. Perform other duties as determined by the DG.

Specifically, the duties and responsibilities of the DAF will include the following:

1. Manages disbursement and receipting of all funds for assigned programs.
2. Assists in formulating and administering approved general accounting practices and procedures.
3. Assists in comprehensive budget preparations.
4. Disburse membership invoices timely, issue receipts and properly records and file receipts.
5. Assists in the directing of the financial forecasting, planning, and budget processes.
6. Develops and maintains financial and business policies, controls, and reporting procedures.  
7. Ensures that fiscal and business activities comply with RCOT requirements.
8. Manages the reporting of financial information from all operations.
9. Records and posts all financial transactions.
10. Prepares data and assists with the audit.
11. Pays bills, handles correspondence, and maintains files.
12. Prepares financial statements, estimates, summaries, and other financial analyses and management reports.
13. Ensure transactions are properly recorded and entered into the computerized accounting system. 
14. Evaluates financial reporting system and accounting procedures and makes recommendations for changes, to procedures, operating systems, budgets, and other financial control functions to the DG and RCoT Board.
15. Establish and maintain a range of basic databases and records. 

Required profile for the Director, Finance & Administration

Qualifications:

• Master’s Degree with 5 years or a Degree with 10 years’ experience in Business Administration, Public Administration, Finance, Economics, or related field.
• Professional Accounting qualification (i.e., CPA, or equivalent).
• At least 5 years of financial leadership experience in finance & control, reporting, accounting, risk management, treasury, project development and investments with non-profit or for-profit organizations.
• At least 4 years of Management experience in a similar role.
• Experience supporting donor funded programs, with good understanding of donor regulations. Existing relationships with donors will be an added advantage
• Proven experience in successfully building or reorganizing a financial system, preferably in a cross-organizational, multi-country context.
• Extensive experience in working with computerized accounting systems, standard spreadsheet, and database programs.
• Solid knowledge in financial resources, contracts, asset and procurement, information and communication technology, and general administration.
• Ability to lead business processes re-engineering, and implementation of new systems (business side).
• Fluent in English and Kinyarwanda.

Personal Attributes:

• Great leadership and people management skills, including excellent communication, interpersonal, and diplomatic skills.
• Strong analytical and organizational skills, including a demonstrated ability to conduct complex analysis of financial data and to forecast/assess the financial impact of proposed plans/projects.                 
• Skilled in managing and compiling financial data and ensuring compliance with various donor requirements.
• Demonstrates strong oral and written communication skills in English, working level of French is an advantage. 
• Strong interpersonal skills and integrity.
• Reliable, valuing the importance of timeliness and accuracy.
• Excellent organizational capacity and resourcefulness

How to apply:

Please make your application

This will require you to create a profile and in addition attach detailed and up to date CV with your contact details, the names of three professional referees and a cover letter demonstrating how you meet our requirements. Your application should be sent on: info@rwandatourismchamber.org not later than by 16th December 2025. For more details call: +250 788 332 220